The Auxiliares Timeline

Auxiliares Timeline

If you’re anything like me, you’re wondering about when you can start expecting things. I’ve never been the most patient person in the world (haha) so I’m here to help calm your nerves! I am always wondering if I have done things correctly… Am I alone waiting in the dark? Have other people begun getting assigned their regions? Did something go wrong with my application? Should I keep checking PROFEX every day to make sure I don’t miss my placement?? WHAT SHOULD I BE DOING RIGHT NOW?!

Don’t worry. We have all been there. But remember, each year, thousands of applicants do this correctly, and surely you are smarter than some of them, right? If they can do it, so can you! Check out my timeline below to keep up to date with approximate timeline events during your application process.

Auxiliares Timeline

Before January

Get your documents together! To apply to this program, you will need a letter of recommendation from a former college professor or current work employer (if you’ve been out of school for more than three years). You will also need your passport, a copy of your college transcripts (or diploma if you’ve already graduated), and a signed/dated cover letter (letter of intent – why do you want to do this program) with no more than 250 words (super short!). Also, make sure you have an idea of the different regions you’d like to select as well as what age of students you’d prefer and city/pueblo size you’d like to live in. The earlier you have this stuff done, the quicker you can apply once the application period opens. That means you can obtain one of those low inscrita numbers!


The application period opens sometime around early-mid January. In 2016, it opened January 12. The application period is usually open until early April, but again, you’ll want to apply early to get the best regions and have your preferences met! This is also a great time to start brushing up on your Español if you need it! Check out this post in which I talk about some of the ways I tried to keep up to date on the language before heading over. January was when I signed up for my in person Spanish classes (10 weeks/one class per week/2 hour class for $62).

February – March

This is when you’ll start getting the status of your application changed from submitted to admitted! First, whoever you mailed your application to (based on this list) will get your documents and changed your status to registrada. Then, once they have gone over all of your documents, your status will change to admitida (assuming you meet their qualifications). For me, this took a full four weeks, so be patient! I was a little worried and emailed my consulate to ask if she received everything. She was very polite and said she was looking it over. Two days later my status changed to admitida. Huzzah!

Early April

The application period for the upcoming school year closes. In 2016, it closed April 5.

Early – Mid May

At this time (after months of waiting!), those American first years with the lowest inscrita numbers will begin hearing about their regional assignments (for whatever reason, Canadians seem to get assigned a tad earlier). Second year renewals hear back first, usually towards mid-late April. Then they begin assigning regions to everyone else, starting with the lowest inscrita numbers. Regions are handed out all the way up until September/October depending on the number of dropouts. So if you have a high inscrita number, don’t freak out. If your heart is set on going to Spain, you’ll most likely end up there (even if it is in a tiny pueblo in the middle of nowhere!). Check out this Google Doc to see when others (with similar inscrita numbers) were placed! It’ll make you feel better!

May – July

This is when the schools will be assigned and send out your carta de nombramiento. This is a letter that outlines the name of your school, what city you’ll be assigned, how many hours/what days you will be working, how much you’ll be paid, your health insurance information, etc. It’s an important document that you’ll need when applying for your visa, as well as when you arrive in Spain to apply for your NIE/TIE. Some schools/regions send their cartas out electronically while others mail them. As far as I know, Madrid and Andalucía email them, but I’m not sure if/which other regions do. Some people don’t receive their mailed cartas until July or later depending on when they accepted their region! Again, this is kind of a waiting game…

June – August

As soon as you receive your carta de nombramiento, it’s time to start getting your visa application ready! The first couple things you need are your background and medical checks (which I elaborate on in this post). These can take a while, so don’t delay! The medical check should be fairly easy if you have a regular doctor whom you see. The background checks vary state to state (and it takes even longer if you have to do the FBI check). So get on top of it!

July – August

Time to Apply for Your Visa! Some consulates let you apply through mail, like mine in San Francisco, while others require you to apply in person. You need to be checking your consulate’s website to see if you need to schedule an in-person appointment and when you can do it! I’ve heard the Boston Consulate can be booked out for months, but if you keep checking the website, spots open up here and there. You’ll want to apply for your visa at least 6 weeks before you leave (preferably closer to 8 weeks) as the consulates get incredibly busy in the late summer for visa applications! It can take more than a month for your consulate to mail back your visa, so getting your documents together as soon as possible is highly recommended.


Time to go to SPAIN! Wahoo! You’ll have a bit of stuff to get together before you start teaching (most schools start their auxiliares on Oct. 1, but some regions start Sept. 15, so plan accordingly!). You’ll want to find an apartment (and set up internet if it isn’t already set up), open a bank account, get a phone set up (I recommend bringing an unlocked smart phone with you. If you use Verizon, none of their iPhones 5 or newer are locked!), reach out/go to your school/fellow teachers, and figure out how you are going to commute to school (bus? carpool? walk?). This can obviously take a couple of weeks, so try to arrive with at least that much time before you start school! It’s not a bad idea to join a Facebook Group with current/former auxiliares so you can begin meeting some of your fellow teachers. Once you’ve been assigned a region, such as Madrid, you can also join the Facebook Group specific to your region! The second group will be exceptionally helpful in finding roommates/open pisos, getting to know your fellow regional teachers, and just getting some general knowledge of your region from people who live there! Also, the pisos in larger cities start filling up fast come September, so you certainly don’t want to arrive too late and get stuck with a tiny, horrible little apartment! Check out my Auxiliares FAQ page to get some answers to any other questions you might have!

Patience is a virtue!

There you have it! Those are some of the major points on how/when you should be getting your documents ready before heading to Spain! What do you guys think? Was this helpful? Did I leave anything out? Let me know in the comments below!

34 Replies to “The Auxiliares Timeline”

  1. Just found this blog from a Facebook post in the aux group. Love it! So helpful, thanks for posting. Looks like now we wait for our cartas! Can’t wait to go to Spain 😀

    1. Thanks so much Anna! I’m currently waiting for my carta as well. If there are any other questions you have or posts you would like to see, please let me know! I’ve been doing tons of research and the more ideas, the better!

  2. Your blog has reduced my anxieties about my high inscrita number, thank you! I was wondering about the google doc you link to here under “Early to Mid-May”–is that an exhaustive list of people who were accepted for the 2016/2017 year, or did not everyone’s information get put up?

    1. Don’t worry about your number! I’m sure you’ll be fine 🙂 And no, that list only has people who uploaded their own information so I’m sure there are more missing than there are listed. It was only people who filled out the spreadsheet that was listed on the Facebook page, not official or anything like that! But it should help you get an idea because there are a lot of varying inscrita numbers listed there!

  3. Hi Genevieve,

    Where do you find your inscrita number?

    1. Hi Julie! Check my POST HERE! I talk about where to find your inscrita number! It should also be in the email you received after applying… It is the last four digits in that little code they give you… Something like 17_2AX001445. In that case, your number would be #1445. Good luck!

      1. When they assigned you a placement, did they also email you or did you check your profex account?

        1. Last year I just had to check Profex. This year, they emailed me! They SHOULD be emailing everyone but sometimes there are system glitches that occur and people don’t get the email. I think last year this was just for those who applied in Madrid, haha. But I got my email this year!

  4. Hey there!

    When they assigned you a placement, did they also email you or did you check your profex account? Also, you mentioned that Canadians hear back a little bit earlier, is that a fact? I assume we would hear back a little bit earlier because there is probably a certain amount of spots reserved for Canadians. I’m dying to hear back, I can’t miss out on such an awesome opportunity!!

    Thanks soooooo much 🙂

    1. There are quotas that the Spanish government needs to meet from the different English speaking countries. I know my New Zealand coworker said that he applied the last day and was given a spot pretty quickly in Madrid! Lucky duck. Since there are fewer Canadians than Americans that apply, they usually fill their quota with Canadians first. That, however, wasn’t the case last year (and the Canadians were pretty annoyed!). So whether or not they will move forward with that, I’m not sure. That being said, I’m sure you’ll hear back soon! Good luck! And remember, patience is a virtue… haha

  5. Help! My number was 1310, and I’m getting so nervous. It doesn’t appear they are updating the home page with their progress like in years past. I am checking email and profex constantly and I looked at the spreadsheet. Most people from last year heard by now!

    1. Hi Cassandra! They are being extra slow this year. With a number that low, you’ll definitely get placed. I’m not sure if you’ll get one of your top 3 choices, but you’ll definitely get placed. Last year, the first year renewals (people applying for their second year) heard back before May. This year, they’re just now getting placed, myself included! I heard back this time last year (as a first year candidate), but this year, they’re still placing the second years. So don’t worry! You’ll get a spot. But I understand, I was really nervous at this time last year too. This is why you have to have tons of patience with this program, haha. Nothing is perfectly consistent!!

      1. Phew, that’s all I needed to hear, I feel better now. I chose Madrid as my number 1 so I’m cautiously optimistic I’ll get it. I guess I can be patient a while longer! 😉

      2. I just got my email- Madrid here I come!

        1. Hey Cassandra!! What time did you hear today? (I’m on Pacific Standard Time). My inscrita number is 1560 so hopefully I’m not far behind! Also picked Madrid as my #1!!!

          1. Cassandra says:

            It was about 6pm central time on Wednesday! Let me know if you get Madrid, it would be nice to know someone there!

  6. Avi Thompson says: Reply

    Thank you so much for your encouraging post! I was freaking out, and even though I’m still nervous since I applied later than most, I feel better. Your information and Google Doc and super helpful! Thank you!

    1. I totally understand because I was freaking out last year… And then I realized that you just have to be patient because Spain takes a long time to get things organized lol. I’m glad the doc was helpful!

  7. So my inscrita number is 5457, is there any chance that I will actually receive a placement? My selected regions were Aragón, La Rioja, and Murcia

    1. Hi Rusty! Hard to say! There is still a chance you’ll get accepted, especially if people don’t show up for their placements. Because of this, it’s not likely (with such a high number) that you’ll get one of your spots. It’ll just be luck of the draw! But that is a really high number, so I can’t say for certain you’ll get placed, but yes, there is a chance. I know some people with really high numbers that got placements in January (when some auxiliares went home early, unfortunately). Good luck!

      1. Thank you so much for your reply and for the google doc! everything has been truly helpful!

    2. Avi Thompson says: Reply

      Rusty, I was in the 5000’s as well and I was placed! I didn’t get any of my top picks but I got las Islas Baleares! 🙂 Apparently a paradise. So here is hoping it goes well! Don’t give up!

  8. Hi!
    I’m a little confused about how they will contact us with the Carta de Nombramiento and when I tried to inquire, I was told to be “patient”. I’m confused though if this is a letter or an email? Hoping you can shed some light on this for me! Just because I’ll be temporarily out of state so I’ll need to figure out how to get the letter from home if it’s coming in the mail…

    P.S. I’m so glad I found your website as the disorganization and lack of communication in the program has left me feeling pretty anxious! Thank you!

    1. Hi Kim, they won’t contact you with your carta de nombramiento… That’s just the number they give you that essentially places you in line. They will email you with more information about your placement. The carta number can be found in the email they sent you when your application was submitted. If you look in my Auxiliares Post, you can see where that is located. They will contact you by email, however, when you get your placement! It does take a while and they seem to be extra slow this year. Last year they were really on top of letting everyone know. This year, it’s a bit more disorganized, unfortunately. You can definitely keep checking your Profex account online, but they certainly won’t snail mail you anything, so don’t worry about that. And you’re welcome! Glad I could help!

      1. OH!
        I’ve already been offered and accepted a position in Madrid. So that email offering me placement and then the following one confirming my acceptance, was the acceptance email that I need to turn into the consulate for a visa? I was under the impression I’d receive an official letter from my school.

        1. Right! That makes sense, sorry! I was thinking of your inscrita number, not the carta de nombramiento, haha, that’s my bad! But yes, your school WILL send you a carta, but it will be via email! You will need that for your visa! I’m not sure when it will arrive… Last year, I got mine via email in mid-July, even though I accepted my position in May. So it definitely takes a while! But it won’t be delivered via snail mail. You’ll get an email for sure 🙂 Sorry for the confusion!

  9. Hi! Your article was incredibly helpful and that google doc was awesome… unfortunately I didn’t hear about this program until the last few weeks before it closed. My number is 5,995 lol. Should I just expect to not get in this time around?



    1. Hi Nellie! Definitely hit or miss on such a high number. There is a chance, but I would highly recommend you have back-up plans, just in case. Suerte!

  10. Michaela E Kearney says: Reply

    I have a really high inscrita number (around 5900), is there any possibility that I will be placed or do people with really high numbers like that get rejected after reaching the admitida stage?

  11. Hey Genivive!

    I need my Visa at the latest in my hand by December 21st this year. I have my application almost 100 percent ready I just need to get my letter of recommendation. Its now feb 15th. I’ll have my app in by 21st. Is it possible to get my Visa by December 21st as I want to compete in the Spain Women’s National Lacrosse team and thats the deadline I need to meet? How long does it typically take people to get their work visa in my situation? Am i going to be the last pick? what time does someone having first pick get their visa?

    thank you soo sooo soo much!

    1. I can only speak from my personal experience… I know that I got to Madrid in September and I definitely had my student visa in hand well before December… I think it took like a month once I applied for my TIE. I’m not sure how the process varies if you’re looking for a work visa. My suggestion would just be to get your appointment set for your TIE as early as you can once you arrive in Spain. It’ll probably take at least a month, but I know it varies from region to region and person to person. Good luck!

  12. Hi,

    I don’t see any of the inscrita numbers on the google doc.


  13. Hi there!
    I submitted my application just yesterday (2 days after the application opened) and my inscrita number is already above 1600. I read this on the application manual “Assignments are given on a first-come, first-serve basis according to this application number as long as the PROFEX system shows that you have also uploaded the necessary documents within a reasonable period of time after having signed up in the application and been given an application number. You are therefore advised not to sign up in the PROFEX system until you have the necessary documents available and ready to upload.”

    I unfortunately registered for Profex quite a while back (just early in my preparations) before reading this. Do you think the above will be a concern? If so, what do you recommend I do?

  14. Thanks for the information! For the visa process in Canada, the requirement states proof of accommodation is required. Is this the same in the US and do you have any advice for how to handle that requirement? There’s no way I’d rent an apartment without seeing it first!

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